Electing Employee Representatives: Redundancy Procedure

This is the third episode of a mini series on redundancy in which I will focus on all aspects of redundancy and how to ensure you get things right.

In this episode I will cover:

  • When you are required to elect employee representatives.
  • Why it may be helpful to have employee representatives even if you do not require them for legal reasons.
  • Collective consultation timing for the process of electing representatives.
  • The steps of the process that employers need to follow to fairly appoint/elect employee representatives.
  • Practical steps and ideas to use if you are going through a redundancy process.

Action Points

  1. If you are considering redundancy carefully consider if you need to elect employee representatives.
  2. Put in place a plan with timings for the process.
  3. Assign one or two people to manage the process.
  4. Seek advice if you are unsure of the procedure.
  5. Get all of the documents you need to complete the process here: Redundancy DIY Toolkit

Helpful Links

Employment Rights Act 1996 

 Polkey Case

HR1 Form 

Guide to Redundancy


DIY Redundancy Documents

Available to purchase now, all of the letters and documents you need, including guidance, to complete a redundancy process. It is available to download directly from this website for £100 plus VAT (£120).

Within this toolkit you will find everything that you need to undertake a redundancy process including:

  • Redundancy plan – step by step guide
  • Timetable to use – collective consultation and non-collective consultation versions
  • Letter warning employees of redundancy situation
  • First letter to employee representatives re proposed redundancies
  • Letter to employees requesting volunteers for redundancy
  • Letter to employee representatives with details of collective consultation process
  • Ballot paper for election of employee representatives
  • Nomination form for employee representatives
  • Notice to employees with outcome of the elections
  • Notice to employees re Employee representative elections
  • Letter follow up on individual meeting
  • Letter offer of alternative employment
  • Letter to individual employees – provisional selection for redundancy
  • Letter to individual employees confirming dismissal for redundancy
  • Example Redundancy selection criteria

Click here to go to the DIY shop

For more information or to access specific advice please contact us on 01983 897003 or by email: alison@realemploymentlawadvice.co.uk


Please do leave your thoughts on this issue in the comments section below. Please ensure that any comments are respectful to all views and opinions.

As part of our HR Harbour annual subscription service for employers we provide guidance and training for employers, supervisors and managers. If you would like to know more about the HR Harbour Service and how you can get unlimited support from as little as £198 per month please contact me for a no obligation discussion – alison@realemploymentlawadvice.co.uk or you can find full details here: HR Harbour

Don’t forget you can contact us by telephone 01983 897003, 01722 653001 or 023 8098 2006


Would you like advice about your situation?

Appointments are available on the telephone or via Skype throughout the UK.

Alternatively we offer face to face appointments on the Isle of Wight, Salisbury, Eastleigh, Southampton, Fareham, Portsmouth, Winchester and surrounding areas in Hampshire.


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The information contained in this Podcast and post is provided for guidance and is a snapshot of the law at the time. It is provided for your information only and should not be used as a substitute for obtaining legal advice that it specific to your particular circumstances.

The guidance should not be relied upon in any decision making process. It is strongly recommended that you seek advice before taking action.

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